OFFICER REPORTS

President
President Elect
Vice President
Secretary
Treasurer
Immediate Past President

CHAPTER REPORTS
Blue Grass Chapter
Hopkinsville Report
Louisville Report
Northern Kentucky
Paducah-Kentucky Lakes

STANDING COMMITTEE REPORTS
Bylaws and Standing Rules
Certification and Education
Finance
Membership
Nominations
Strategic Plan
Wilma Yeary Award

SPECIAL COMMITTEE REPORTS
Administrative Skills Task Force
Marketing
Past Presidents Council
Procedures Manual
Webmaster

SPECIAL APPOINTEE REPORTS
2010 Annual Meeting
Parliamentarian
Retirement Trust Foundation (RTF)
MAL Liaison
Historian
Delegate & Alternate EFAM Report

Officer Reports

President Report
Wanda Hart CPS/CAP
Power of Commitment

As this year winds down, please allow me to be a bit “mushy” and to express my deep appreciation for the teamwork, enthusiasm, and professionalism I have had the opportunity to be a part of this past year. I have thoroughly enjoyed working with each of you and have so very much enjoyed getting to know some of you better. From leadership, to the retreat, to the Board meetings, and committee meetings, it has been beyond my best expectations. We have made great strides this year and I am proud of what we have done. I have been very aware of the support and good wishes. It has been a year I will treasure and I cannot tell you how honored I have been to serve as President of this fantastic division! If you served as an officer, a chapter president, a committee chair, or one of the many people who gave words of encouragement or help or advice, believe me, it was all noticed. Thank you, one and all.

 

I am looking forward to and am excited about Annual Meeting in Bowling Green. Thanks to all who have worked so hard. Again, the teamwork and professionalism in preparation for this event has been amazing. To Kay and Laura and Mary Lou and to all the Committee Chairs and to others who have stepped up to the plate and gone above and beyond, I just say, “Way to go!  It’s gonna be big!”

 

In April I attended a Northern Kentucky Chapter meeting, a seminar sponsored by the Louisville Chapter during Administrative Professionals Week, and at the Hopkinsville APW seminar, I made a presentation on the advantages of IAAP membership.  I participated in the Southeast District Director conference call in May and participated in a Webinar presented by Headquarters regarding how to access chapter and division reports. I worked with the Procedures Manual Committee to update the Division Procedures Manual. I also did an interview on WBKO TV in Bowling Green to publicize the seminars at Annual Meeting and to share the advantages of IAAP membership.  Thanks to Paula Minnicks, CPS, for setting that up. It has been a joy working with Paula the past few weeks. All of these were learning experiences and will help me be a better member.

 

I wish Jacky the VERY best year next year and I am confident she will be the recipient of the same support and teamwork that was extended to me.

 

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President Elect Report
Jacky Ammerman CAP

• Your President Elect has been busy organizing for the next fiscal year. I look forward to representing you next fiscal year as Division President.

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Vice President Report
Julie Lee

This has been a very educational year for me, as this is my first year serving as a board member of our Kentucky division.  I have many wonderful mentors to learn from here in this room, and I would like to especially thank Wanda for her guidance this year.   I know I still have a lot to learn, and I will be taking many notes this year while I observe President Jacky!! 

 

I am looking forward to making my reservations and plans for our 2011/2012 IAAP year, starting immediately after our annual meeting this year.  I will keep you all updated on my progress.  Thanks.

 

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Meeting Minutes
Penny Weller CPS

2009 Kentucky Division Annual Meeting Minutes by Cristy Poindexter

FOR JOINT BOARD MEETING

MINUTES OF THE WINTER BOARD MEETING

General Butler State Park

 Carrollton, KY

March 20, 2010

CALL TO ORDER

President Wanda Hart, CPS/CAP called the meeting to order at 1:00 p.m.  

 

INTRODUCTIONS

President Hart introduced those at the Head Table and also acknowledged Past Kentucky Division Presidents in attendance, Mary Beth Shera, CAP 2008-2009; Debbie Hooper, CPS 2007-2008; Kay Hays, CAP 2004-2005; Cheri Collins, CPS/CAP, MOS 2001-2002; Jean Weidner, CPS 1993-1994; Gail King, CPS 1995-1996; and Jo Stratton, CPS, PRP 1971-1972.

 

ROLL CALL

Secretary Penny Weller, CPS/CAP called the roll.  The following members responded, constituting a quorum. 

 

APPROVAL OF AGENDA

Laura Dziekonski corrected the agenda by moving the Member at Large Liaison report from Section X, Reports of Special Appointees, to Section VII, Reports of Chapter Presidents. Jacky Ammerman, CAP moved to approve the agenda as corrected. There was a second to the motion and all approved. 

 

APPROVAL OF MINUTES

There being no corrections, the minutes stand approved.

 

REPORTS OF OFFICERS

The report from President Hart was posted online and additional copies were made available for those in attendance. The report included details about the activities of the division since the Fall Board Meeting in October. Of special note were her husband’s emergency surgery and recovery; and our fundraising opportunities through Current at http://currentfun.com. Items change periodically so continue to check for new and different selections.

 

The report for President-Elect Jacky Ammerman, CAP was posted online. She announced a successful solicitation of a $500 corporate sponsorship from Toyota. There is now a draft Corporate Sponsorship Opportunity form/guideline to be reviewed by Kentucky Division leadership.

 

Vice President Julie Lee had no report.

 

Secretary Penny Weller, CPS/CAP had no report.

 

The report for Treasurer Laura Dziekonski was available online and copies were made available at today’s meeting. There being no discussion, the report was filed for audit. The division membership as of 2/28/10 was 207, a net gain of 5. Registration for Winter Board is 29.

 

REPORTS OF CHAPTER PRESIDENTS

Reports from Chapter Presidents and Member at Large Liaison were either posted online and/or handouts were made available at the meeting, plus verbal reports were given. Each was given the opportunity to present their highlights verbally. There was no report from the Audubon Chapter.

 

REPORTS OF STANDING COMMITTEES

Julie Lee presented the Bylaws and Standing Rules Committee report. There were three proposed amendments for consideration at the division’s annual meeting. The report will be posted online.

 

Pam Cradic, CPS, presented the report for the Education/Certification Committee. Michael Burt will present “This Ain’t No Practice Life” as our annual meeting seminar and Dr. Sue Sroda will be the Awards Luncheon speaker with the topic of “International Communication.” CPS recipients for 2009 are Eleisa Mason and Laurie Pardieu, Louisville Chapter; and Pamela Hogge, Rebecca Lucas, and Terry Keown, Bluegrass Chapter. CAP recipients for 2009 are Debra Boyd, Melody Grapperhaus, Barbara Lay, Rhonda Jones, and Penny Weller, all with the Louisville Chapter. Recertifications through 12/31/09 are Juanita Trimpe, CAP, Northern Kentucky Chapter; and Jean Stegmann, CPS, Paducah-Kentucky Lake Chapter. Ms. Cradic will follow-up on the missing recertification for Sheila Shields CPS, Northern Kentucky Chapter.

 

Juanita Trimpe, CPS, presented the report for the Membership Committee. The report was posted online.

 

Nominations Committee report was presented by Gloria Stewart, CPS/CAP. The report was posted online and copies were made available at today’s meeting. The slate of officers for the 2010-2011 year are Jacky Ammerman, CAP, President; Julie Lee, President-Elect; Penny Weller, CPS/CAP, Vice President; Laura Dziekonski, Secretary; and Gloria Stewart, CPS/CAP, Treasurer. Nominations can be made from the floor at the annual meeting. Candidates to be nominated should have their credentials to the committee 24 hours prior to the annual meeting.

 

Cheri Collins, CPS/CAP, MOS, presented the report for the Strategic Plan Committee. The report was posted online. Jo Stratton, CPS, PRP made the motion to approve the Strategic Plan as revised. There was a second and all approved.   

 

Jean Stegmann, CPS, gave the report from the Wilma Yeary APOTY Committee. The deadline for nominations is May 15 and forms are available on the web site.  

 

REPORTS OF SPECIAL COMMITTEES

Gail King, CPS, presented the report for the Administrative Skills Task Force Committee. The report was available online. March 24 – 25 they will be grading 1500 tests from high school juniors and seniors

 

REPORTS OF SPECIAL APPOINTEES

Kay Hays, CAP, 2010 Annual Meeting Coordinator, gave an update on preparations for the June 4-6 annual meeting in Bowling Green. A report is available online. Of special note, it has been requested that all wear black and/or white for the Saturday night banquet.

 

Jean Stegmann, CPS, gave a verbal report for the Retirement Trust Foundation. The White Elephant sales have given us a total of $142 for RTF. The sales will not be conducted at the annual meeting.

 

UNFINISHED BUSINESS

President-Elect Ammerman submitted the name of Joyce Jewell, CPS, CTA, as a Special Appointee as Chair of the Annual Meeting Coordinator Committee for 2011. The motion was made by Ms. Ammerman. There was a second and all approved.

 

NEW BUSINESS

President-Elect Ammerman requested APW flyers or brochures from chapters so all could be promoted on the division’s web site.

 

GOOD OF THE ORDER

The majority of the discussion involved archiving chapter and division records, especially records from those chapters no longer active. Division Historian Debbie Hooper, CPS, will gather information from Laurie Pardieu, CPS, and others and will report at the annual meeting.

 

ANNOUNCEMENTS

1. Current fundraising continues. Please promote to your members. This fundraiser replaces the basket silent auction from previous years.
2. Blue Grass Chapter celebrates 65 years.
3. Plan to attend the annual meeting in Bowling Green in June.
4. Linda Boulay, CPS/CAP, RTF Trustee, will be our guest at our annual meeting.
5. Babysitting services will be provided at annual meeting. Sign up with President Hart.
6. Vendor tables are available at annual meeting. $100 per table, or $75 plus a door prize.
7. Grammar Rules for CPS and CAP designations have been distributed by HQ. Of special note, we will use a common to set off designations: Wanda Hart, CPS/CAP.

 

ADJOURNMENT

There being no further business to come before the board, President Hart adjourned the meeting at 2:19 p.m.

 

Penny Weller, CPS/CAP

Secretary

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Treasurer
Laura Dziekonski

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Immediate Past President
Mary Beth Shera CAP

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Chapter Reports

Blue Grass Chapter Report
Rebecca Lucas, Chapter President

• The BGC welcomed a total of 5 new members and 1 MAL transfer during the fiscal year 2010. 

• Implemented a weekly study group via teleconference to assist members in preparation for CPS and/or CAP certification.   

• 3 members achieved CPS certification in November 2009. 

• APW Committee hosted 2 events to recognize today’s Administrative Professionals.  Tracy Foster Allen presented “Changing Places, Changing Faces”.  This presentation taught us how to manage change in an ever-evolving environment and provided strategies for embracing workplace shifts as well as advancing ones career. 

• Ways & Means Committee made great strides in conducting fund-raiser events for the Chapter this year.  Fund-raising events included:  Thirty-One, Butter Braids/Cookie Dough, Candleberry Candles, Just Jewelry, Avon and a Silent Auction.  Also 50/50 raffles were held each month with proceeds ear-marked for future Philanthropy donations.  Each month a member hosted the meal and members in attendance donated $5 with a portion of the proceeds ear-marked for RTF. 

• The Blue Grass Chapter has been focused on the elements required for Chapter of Excellence Award over the past year and has successfully completed 15 of the 19 elements.  This is the Blue Grass Chapter’s 1^st year for this achievement.  The dedication and commitment to this achievement has strengthened our organization.  Continually providing a springboard for COE resulted in members’ participation and commitment to achieving MOE. 

• The Blue Grass Chapter 2010-2011 Board will be installed at the June 22 meeting to be held at the Marriott Courtyard South in Lexington.  The officers will consist of the following:
  • President – Mary Beth Shera, CAP
  • President Elect – Sherri Gowins
  • Treasurer – Terry Keown, CPS
  • Secretary – Regena Harvey, CAP
  • Four members will be attending the 2010 Education Forum & Annual Meeting scheduled in July in Boston.
    • Rebecca Lucas, CPS
    • Pam Hogge, CPS
    • Sherri Gowins
    • Terry Keown, CPS

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  Hopkinsville Chapter
  Linda Durham CPS/CAP, Chapter President
  

  The Hopkinsville Chapter celebrated its 45^th anniversary this year.

   

  We held our Christmas auction in December to raise funds for the Dean Boggess Scholarship awarded to a student enrolled in Hopkinsville Community College or Murray State University, Hopkinsville Campus.  The chapter participated in several community projects such as Heart Walk for the American Heart Association and American Cancer Society Relay for Life.

   

  An evening seminar was presented during Administrative Professionals Week for which CEUs were presented.

   

  The Hopkinsville Chapter had one member reinstated and two new members installed.  We are sorry to report that Alice Underwood, CPS, joined the Omega Chapter.

   

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  Louisville Chapter
  Reba Baldwin, Chapter President

  May

  • Revisions on the Louisville Chapter Strategic Plan 2009-2012 were presented and approved at the May Membership Meeting.
  • 2010-11 officers/chairs were elected on May 13 as follows:

  Officers
  President – Sabrina Haug, CPS/CAP
  Vice President – Melody Grapperhaus, CPS/CAP
  Secretary – Patty Cox
  Treasurer – Mary Ransdell, CPS

  Chairs
  Certification & Scholarship – Laurie Pardieu, CPS
  Marketing & Communication – Penny Weller, CPS/CAP
  Membership – Deanne Carter
  Professional Development – Vacant
  Fund Development – Jane Hasty, CPS

  The following members received CAP certification:

  • Debbie Hilbert, CAP
  • Penny Weller, CPS/CAP

  April

  • A total revision of the Louisville Chapter Bylaws and Standing Rules was done and was approved at the April Membership Meeting.
  • The Louisville Chapter had an APW symposium at the Crowne Plaza Hotel on April 19.  Speaker, Steven Iwersen, Chasing Porcupines:  How to Work with Prickly People.  Wendy Auguiano, Fashion Stylist, presented a Fashion Forward program on how to dress according to figure type.
  • We received a new member as a result of the April APW. 
    • New Member:  Brenda Travis, Masonic Homes of Kentucky

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  Northern Kentucky Chapter
  Alice Schultz CPS, Chapter President
  

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  Paducah - Kentucky Lakes Chapter
  Gloria Stewart CPS/CAP, Chapter President
  

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Standing Committee Reports

Bylaws & Standing Rules Committee
Julie Lee
Members:
Advisors: Dottie Everly CPS, Jacky Ammerman CAP

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Certification & Education Committee
Pam Cradic CPS

Members: Debbie Hooper CPS, Pam Hogge

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Finance Committee
Laura Dziekonski

Members: Wanda Hart CPS/CAP, Mary Beth Shera CAP

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Membership Committee

Juanita Trimpe CAP

May 2010

 

The number of members in the KY division overall remained the same over the last year at 202.

Congratulations to the chapters that increased their membership in 2009/2010:

                Hopkinsville                        +2

                Blue Grass                          +1

                Louisville                            +1

                Paducah/KY Lake              +1

 

Membership is down overall in the Southeast district.

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Nominations Committee
Gloria Stewart CPS/CAP

 Members: Dottie Everly CPS, Pam Hogge

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Strategic Plan Committee
Cheri Collins CPS/CAP/MOS

DRAFT Strategic Plan 2010

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Wilma Yeary Award Committee
Jean Stegmann CPS
Members: Kay Hays CAP, Jacky Ammerman CAP, Gloria Stewart CPS/CAP

Ex officio member: Wilma Yeary CPS/FLMI

• The 2010 Wilma Yeary Award Recipient will be announced at the banquet on Saturday, 6/5/10.

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Special Committee Reports

Administrative Support Skills Task Force
Gail King CPS

Members: Wilma Yeary CPS/FLMI, Joyce Jewell CPS, Jo Stratton CPS RPR, Jacky Ammerman CAP, & Evelyn Bowles CPS/CAP

• The Administrative Skills Task Force committee members and several Kentucky Division members met in Louisville, Kentucky on March 25 and 26, 2010 to grade 1,355 Administrative Skills assessments.
• This year 333 or 40% junior and senior high school students received their Certification after passing the written and performance tests. Students were tested in timed writing, data base, memorandum, business letter and 2nd page letter.
• The Task Force did not meet this year since the Cabinet for Education did not appoint a replacement for our sponsor, Steve Small. Vicki Whitaker, Kentucky Department of Education, was appointed as Interim Director and assisted the Task Force this year.
• In April, the Louisville Chapter Members volunteered as judges for the State FBLA performance competitions. Members graded Microsoft Office Products for 18 schools. In addition, one Division member was a judge in the Oral Skills competition.

Thanks to all of our members who volunteer or contribute to the grading sessions. We are very successful every year due to your commitment.

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Marketing Committee

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Past Presidents Council
Mary Beth Shera CAP

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Procedures Manual Committee
Suzanne Stimson CPS

KENTUCKY DIVISION PROCEDURES MANUAL Committee Members:
Kentucky Division Past Presidents and Special Appointees

The Procedures Manual Committee has once again made revisions to bring the manual in line with the bylaws as revised at Annual Meeting in 2010.

A special thanks goes to members Dottie Everly CPS, Jo Stratton CPS, Jean Stegmann CPS, Debbie Hooper CAP, Gail King CPA, Kay Hayes CAP, and others who helped with the writing of new descriptions for new committees.  Their input and the phone consultations helped to perform a complete review.  President Wanda Hart CPS made a trip from Hopkinsville to finalize the end result.                    

In addition to the complete review, it was necessary to add following information: Historian, Wilma Yeary Award information and listing of recipients, Members at Large Liaison, Administrative Skills Standards and an updated Travel Policy.  We changed Presidents’ Committee to Presidents’ Council, Committee on Nominations to Nominating Committee, reinserted the Protocol Section and renumbered sections to comply with additions and deletions.  A list of chapters, current and disbanded, was also updated.

 Attached are the revisions that were necessary last year as a result of changes.

We challenge each Chapter President to become familiar with the Procedures Manual.  It contains some important, helpful information.  Please, be prompt in filing any revisions or updates in order to keep your manual current.  Remember to pass on your copy of the Procedures Manual to your counterpart for the new year.

The Procedures Manual Committee moves the adoption of the revised Procedures Manual.

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Webmaster Report
Jacky Ammerman CAP

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